Academy Management System

Run your BJJ
academy smarter.

OSS HQ is the all-in-one management platform built exclusively for Brazilian Jiu-Jitsu academies. Belt tracking, check-ins, financials, and student engagement — all in one place.

3
Access Roles
5
Belt Levels
15+
Core Features
3
Languages
Who is it for

Three roles, one platform.

Each profile sees only what matters. Students track progress. Professors manage training. Managers run the business.

Student

Full visibility into your own BJJ journey. Track progress, check in to classes, and stay motivated.

  • Personal belt & stripe progress dashboard
  • Class check-in with professor approval
  • GI and No-GI training hours tracked separately
  • Technique library — mastered vs. in progress
  • Monthly goals & attendance heatmap
  • Competition results & win rate
  • Direct messaging with professors
Professor

Everything you need to coach, evaluate, and promote your students — without the paperwork.

  • Approve or reject student check-ins in real time
  • Automatic promotion candidates — 4 stripes + attendance
  • One-click belt promotion with confirmation
  • Technique library management by category
  • Competition team tracking & results
  • Student notes & private observations
  • Attendance & performance analytics per student
Manager / Owner

Full visibility into the business. Revenue, attendance trends, student retention, and lead pipeline.

  • Monthly revenue vs. expenses dashboard
  • Membership & tuition management (USD)
  • Dropout risk alerts — students below 60% attendance
  • Leads / CRM pipeline with HOT / WARM / COLD status
  • Class schedule builder with GI / No-GI tagging
  • Ranking leaderboard by hours, frequency, competitions
  • Exportable reports & retention analytics
Core Features

Built for BJJ. Not adapted from it.

Most gym software was built for fitness studios. OSS HQ speaks the language of jiu-jitsu — stripes, belts, Gi vs. No-Gi, open mat, competition camps.

IBJJF Belt System

White to Black belt tracking with individual stripes. Full promotion history, time-in-rank, and readiness scoring per student.

Smart Check-in

Students check in to their class. Professor approves or rejects in real time. Attendance is recorded automatically — no paper, no guessing.

Financial Dashboard

Monthly revenue, expenses, and net profit at a glance. Membership plan management with USD pricing. Payment status per student.

Competition Tracking

Log tournaments, athletes, weight categories, and results. Track win rate and medals per student. Separate competition team from recreational students.

Retention Alerts

Automatic alerts when a student's attendance drops below 60%. Identify who is about to quit before they do — and take action.

Leads / CRM

Track prospects from first contact to enrolled student. HOT / WARM / COLD pipeline, source tracking, and one-click convert to student.

Complete Belt Tracking

Every stripe. Every step.

OSS HQ tracks the entire IBJJF progression — from a student's first white belt class all the way to Black Belt. Every stripe earned, every promotion logged, every hour on the mat counted.

White
Blue
Purple
Brown
Black
4 stripes per belt
Each stripe is individually tracked and logged with the date earned.
GI & No-GI separated
Training hours are split between formats. See the full picture of how each student trains.
Promotion criteria
System automatically flags candidates: 3+ stripes, 75%+ attendance, 100+ mat hours.
Live Demo

Try it right now.

No signup needed. Access the full demo with real data — explore every role in your own time. The system is multilingual: PT / EN / ES.

Demo Credentials
Student
147874
Professor
147874
Manager
147874
Open Demo Panel
What We Can Add

This is version 1.0.

OSS HQ is built to evolve with your academy. The following features can be developed on demand — based on your real needs.

Mobile App (iOS & Android)
Students check in via QR code on their phone. Professors approve from anywhere. Full dashboard mobile access.
Online Payment Processing
Integrated billing with Stripe or similar. Auto-charge monthly memberships, send payment reminders, handle failed charges.
Parent Portal (Kids Programs)
Parents see their child's belt progress, attendance, and technique checklist. Cuts down on "how is my kid doing?" messages.
Automated Email & SMS
Auto class reminders, payment due notices, absence alerts, and belt promotion announcements sent automatically.
Video Technique Library
Upload technique videos linked to belt requirements. Students access curriculum by belt level — anytime, on any device.
Multi-location Support
Manage multiple academy branches from one panel. Consolidated reporting with per-location breakdown.
Online Class Booking
Students reserve their spot in class before arriving. Waitlists for popular sessions. Class capacity enforcement.
Digital Waivers & Contracts
New student enrollment with e-signature. Liability waivers, membership contracts, and renewal documents — 100% paperless.

Ready to see it in action?

Access the full demo with real academy data. No registration, no credit card. Just log in and explore.

Access Demo Now
No signup required · PT / EN / ES · Free demo access